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Universal Studios trip Meeting Review!

Thank you for your interest in attending our trip to Universal Studios, Orlando! Please download and review ALL of the four files attached to this page. Please thoroughly read this entire page if you plan to attend this trip.


General Information:


Please review the attached packets and information to see details of our tentative schedule, prices, inclusions, etc. We will be performing a parade, and we are planning to make a recording next Thursday, September 22. Our initial travel dates have changed, and we are now going from March 30 - April 2. There will be a separate $50 fee paid through the school to cover two t-shirts for all attendees, and snacks for our students.


Registration (DUE BY OCTOBER 1st!):


The "GC Individual Trip Registration Instructions" packet gives information about how to pay and register for the trip online. Registration and payments are made at https://www.americantravelconsulting.com/. The code to access our page is: BROOKWOODHSBANDORLANDO2023. We will not be taking payments for this trip through the school EXCEPT for fundraisers. We can credit your account with any fundraiser money turned in. Please note, that when you turn in fundraisers, you must specify if you want your credit to be towards your fees, Universal trip, or as a donation to the band. READ THROUGH THIS ENTIRE PAGE BEFORE YOU REGISTER.


The website will NOT allow you to register until you fill out the contracts and medical forms available on the American Travel consulting website. You will be given the option to select quad, triple, double, or single occupancy for a room. Unless you want your student to room with you, please select QUAD for your students, so they may room with their friends. Room assignments will be made later. Please also remember that there is a possibility of a slight price increase. This will only happen if we have between 55 and 80 attendees, because we will need to cover the cost of a second bus. If we have more than 80, or less than 55, the price will not change. All adults that come on the trip will act as a chaperone. The website will also ask you to select an option for travel insurance. This is optional but HIGHLY recommended. Registration & the initial deposit is due no later than October 1st!


Chaperone Eligibility:


Be advised that ALL adults booking through the band will be expected to act as a chaperone. Your duties include, but are not limited to: Managing a group of students, making sure they have any and all medical issues taken care of, making sure students are prepared and on time to all group events, reporting to Mr. Ardovino any disciplinary issues, helping with equipment, etc. We will have a meeting after registration has been completed to discuss your jobs in detail.


We are only accepting adults who meet the following criteria:

  • Must be related to, or the legal guardian of one of our band students.

  • Must be on the checkout list of the related student (see above).

  • Be able to pass our school's background check (see below).

In addition to the aforementioned criteria, ALL chaperones must pass a background check. There is a link to start you background check on the Brookwood High School Website: https://www.tcss.net/Domain/10 Just scroll down on the home page and click the link. DO THIS AS EARLY AS POSSIBLE. TCSS faculty are also eligible to attend as a chaperone. If you have a question about the background checks, please contact TCSS Human Resources.


Refunds:


Any and ALL refunds are done through American Travel Consulting and their insurance program.


If you make payments and then do not pass your background check, we are NOT responsible for returning your money to you.

If your student is suspended before trip, they will be disallowed from attending and we are NOT responsible for returning your money to you.

If your student is kicked out of band due to accumulation of 10 demerits, or any other applicable reason, they will be disallowed from attending and we are NOT responsible for returning your money to you.

GC Individual Trip Registration Instructions Brookwood HS
.pdf
Download PDF • 150KB

Itinerary Brookwood HS Universal Orlando V2 9.4.22
.pdf
Download PDF • 305KB

GC Registration Inclusions Brookwood MS
.pdf
Download PDF • 746KB

Volunteer Screening Procedures - August 2015
.pdf
Download PDF • 83KB

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